Privacy policy and information required in accordance with the GDPR

Data privacy and the protection of your personal data are our utmost priorities. This document will inform you as to how we process your personal data on our website. We process personal data in accordance with the regulations set out in the German Federal Data Protection Act (Bundesdatenschutzgesetz), which remained in effect until 24 May 2018, the German Telemedia Act (Telemediengesetz), the General Data Protection Regulation, which came into effect on 25 May 2018, and the new German Federal Data Protection Act (Neues Bundesdatenschutzgesetz), which came into effect on 25 May 2018.

1. Name and address of the data controller
Kolbe-Coloco Spezialdruck GmbH, Im Industriegelände 50, 33775 Versmold, Germany
Represented by the Executive Management:  Stefan Klinksiek, Michael Leon
Telephone: +49 (0) 5423 967 - 0, e-mail: info(at)kolbe-coloco.de

2. Contact details for the data protection officer
Detlef Breuker, c/o C&S Consulting, Obere Findelstätte 34, 49124 Georgsmarienhütte, Germany
E-mail: info(at)datenschutz-os.de

3. Processing of personal data on our website

3.1. Website availability and the creation of log files

You can visit our website and view the information contained therein without sharing any of your personal data.

During your visit to our website, we shall only collect and use the data sent to us automatically through your web browser:

 The date and time of your visit to one of our web pages

- Your browser type
- Your browser settings
- Your IP address
- The pages you visit

We shall use this data to make it technologically possible for you to visit our website. Furthermore, we shall use this data for statistical purposes and to improve the design and layout of our website. We save your IP address for the purpose of ensuring and maintaining IT security (e.g. to detect and defend against DOS attacks) and the functionality of our website.

The legal basis for the temporary saving of this data is Art. 6, Para. 1(f) of the GDPR.

3.2. Personal data - forms
Personal data are only collected if you voluntarily provide us with them when making an enquiry or signing up for our newsletter.

3.3. Contact form, call-back service, feedback, requests for quotations, newsletter
Our website contains a number of contact forms, which you can use to contact us electronically.

When you use these features, we will receive and save the data you enter on the input screen. Depending on which form you use, these data may include:

- Your company
- Your title
- Your first name and surname
- Your address (street, postal code, town/city, country)
- Your e-mail address
- Your telephone number
- Your fax number        

Where necessary during the submission process, we will ask for your consent and refer you to this privacy policy.

The data sent via the form will be transferred to us using encryption.

Alternatively, you can contact us via the e-mail address provided. In such cases, we will save the user’s personal data which we receive with the e-mail.

3.4. Purposes of and legal basis for data processin
We process the personal data you provide to us via the input screen exclusively for the purpose of processing your communication. If you contact us by e-mail, this too constitutes a required legitimate interest in the processing of your data.

The newsletter will notify you of offers, news and stories relating to our company that may be of interest to you. The legal basis for the processing of your data is consent in accordance with Art. 6, Para. 1(f) of the GDPR.

The legal basis for the processing of the data transmitted when sending an e-mail is Art. 6, Para. 1(f) of the GDPR. If e-mail contact is initiated with the aim of concluding a contract, this constitutes an additional legal basis for processing in accordance with Art. 6, Para. 1(b) of the GDPR.

3.5. Retention period
Data provided when signing up for our newsletter shall be retained until the data subject objects to the delivery of the newsletter with effect for the future.

Contact forms: Should the purpose for the retention of the personal data cease to exist, they shall be blocked or erased, providing such action is permitted in accordance with the retention obligations under the law.

3.6. Data recipients and categories thereof (insofar as data transfer takes place)
Within our company, your data shall be transferred to those departments that require them to process your enquiry.

3.7. Information on the rights of data subjects
Every data subject has the following rights in accordance with the GDPR:

- The right of access in accordance with Article 15 of the GDPR
- The right to rectification in accordance with Article 16 of the GDPR
- The right to erasure in accordance with Article 17 of the GDPR
- The right to the restriction of processing in accordance with Article 18 of the GDPR
- The right to data portability in accordance with Article 20 of the GDPR
- The right to object in accordance with Article 21 of the GDPR

In order to exercise the aforementioned rights or withdraw your consent, please contact us via the e-mail address listed in our legal notice.

You have the right to make a complaint with a supervisory authority. You can exercise this right via a supervisory authority in the Member State of your habitual residence, your workplace, or the place of the alleged infringement.

Before contacting the responsible supervisory authority with a complaint, we ask that you take up your issue with our data protection officer.

3.8. Planned data transfer to third states
We do not currently transfer data to third states, nor do we have any plans to do so in future.

4. Use of cookies
We use “cookies” on our website. Cookies are small text files that are sent to your computer by our web server in order to identify your computer for the duration of your visit. We do not use these cookies to collect any personal data.

Our website can also be displayed without saving any cookies on your computer. You can deactivate the saving of cookies in your browser settings, or set your browser to notify you when a website wants to save cookies on your computer. This setting allows you to decide which cookies to accept. For technical reasons, however, we require full permission to use temporary cookies in order to enable you to use all the functions of our website.

5. Use of Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). This service collects and saves data and uses them to generate pseudonymised usage profiles. These usage profiles are used to analyse visitor behaviour, and analysed to improve our service and tailor it to the needs of our visitors.

Google Analytics uses “cookies”, text files that are saved on your computer and enable us to analyse your use of our website. The information generated by the cookie regarding your use of this website (including parts of your IP address) is transmitted to a Google server in the USA and stored there. Google will use this information to analyse your use of this website, to compile reports on website activities for the website provider, and to perform further services linked to website and internet usage. Google may also share this information with third parties if legally required or if third parties process this data on behalf of Google. Google will not, under any circumstances, associate your IP address with other Google data. We too will never associate the pseudonymised usage profiles with personal data on the bearers of the pseudonyms without their explicit consent, which must be provided separately from any other consent they have granted. The data for usage statistics transferred to Google is collected using the extension "gat._anonymizeIp();". As such, the IP addresses are collected anonymously (“IP masking”).

You can object to the collection, use and storage of your data for the purposes of web analysis by setting your browser software to prevent the installation of cookies; however we hereby explicitly advise you that such action may prevent you from using all of the functions of this website in full.

Additionally, you can also prevent Google from collecting and processing data relating to your use of this website (including parts of your IP address) by downloading and installing the browser plug-in available via the following link: www.tools.google.com/dlpage/gaoptout

6. Security measures
We employ technical and organisational security measures to enable us to protect personal data from breaches, in particular from accidental or intentional manipulation, loss, destruction or unauthorised access. Our security measures are subject to continual improvement in line with technological advancements. Please note that, in spite of all our security measures, it may still be possible for third parties to view or falsify any data transferred via the Internet.

7. Contac
Should you have questions or suggestions regarding this privacy policy, please contact us using the contact details provided on our legal notice page.

8. Updating our data privacy guidelines
Due to ongoing technical advances in terms of IT and the Internet, it may be necessary for us to amend our privacy policy. We thus reserve the right to make additions or changes to this privacy policy.